Category: Google

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Share Files and Folders in Google Drive with View Only Temporary Access

Google Drive allows the setting a time limit for temporary access to shared files.  Creating a share in Google Drive defaults to EDITOR access with no time limit.  We must manually change the EDITOR permissions to VIEWER, SEND the share invitation, and then go into the “SHARE” menu a second time to “GIVE TEMPORARY ACCESS”.

  • Open Google Drive web site https://drive.google.com
  • Navigate to the file or folder to be shared
  • Right click the file or folder and choose “Share”

RightClick-Share

Continue reading “Share Files and Folders in Google Drive with View Only Temporary Access”

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How to Access a Shared Google Drive without Creating a Gmail Account

Invitations to a shared Google Drive file or folder require a Google account to sign in to the Google Drive service.   However, we can still access the Google Drive shared content by associating our existing email address with Google.  Here is how.

If a file or folder has been shared to your non-gmail account, the OWNER\SENDER will see a warning stating the “recipient doesn’t have a Google account”.  That is ok.

Continue reading “How to Access a Shared Google Drive without Creating a Gmail Account”

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How to Look Out for Email Phishing

Email phishing attempts are increasing while, at the same time, their methods are getting harder to detect.  Ensure the accuracy of your email list with email validation tool available at ZeroBounce Here are few more tips on how to look out for phishing emails.

Quick check that the Display Name matches the Email Address.  The name displayed in email is not authenticated and can be any name the sender wishes.  Make sure the email address matches what you expect by hovering over the name and click “Open Contact Card” (Outlook 365) or click “Show Details” (Gmail)

Continue reading “How to Look Out for Email Phishing”

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Resync Clio Calendar to G Suite with Google Sync

If your Clio calendar has stopped syncing to Outlook / Google / iPhone / etc., then you may need to re-establish the Google Sync connector in Clio.  To check if this is an issue that is affecting your account, go to Clio > Settings > Contact and Calendar Sync > Google Sync “Configure”.

Under “Clio Calendars”, you will find your name along with the last time it has successfully sync’d to your G Suite calendar.

In order to correct a stalled sync, follow these steps: Continue reading “Resync Clio Calendar to G Suite with Google Sync”

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How to Remove a Clio Matter from My Drive

When you sync a matter to your local desktop from Clio using Google Drive, every change you make to that folder and its files is reflected in Clio.  That includes deleting the folder!
DO NOT DELETE a folder from your My Drive if you are done working on a matter and no longer need it to sync to your computer.  This will delete the folder in Clio for everyone!
Instead, when you are finished with a matter and no longer need it to sync to your My Drive, follow these steps to REMOVE the folder:
RemoveDirectory
Continue reading “How to Remove a Clio Matter from My Drive”

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Using Google Drive instead of Email Attachments

GoogleDriveLogo
There are many reasons you may want to use your Google Drive to send a file to a client or colleague.  It is a secure way to send very large files easily.  In this post, I will outline how to set up Google Drive on your computer to sync your files to the cloud and how to share those files.
Traditional email is like sending a postcard.  Every stop along the way (called “hops” on the Internet) can read everything on that postcard / email.  This includes the email attachments.  There are a few ways around this.  You could ZIP encrypt your email attachment, but then a passphrase key must be exchanged separately.  You could use PGP encryption for email, but that requires additional setup and configuration on both the sender and receiver’s end. Continue reading “Using Google Drive instead of Email Attachments”

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Syncing Clio Files to your PC using “Add to My Drive”

 
ClioTraining
You can use the “Add to My Drive” option in Google Drive web to automatically sync your Clio matter documents to your PC.  First, you must install the Google Drive Sync for PC on your computer.  Also, you need to update Google Drive web to “Experience the New Drive“.  (Click the Settings gear and choose Experience the New Drive).  All set?  Ok, let’s go!
Continue reading “Syncing Clio Files to your PC using “Add to My Drive””

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Protecting Your Online Accounts

In the past months, every online web service appears to be a target for hacking or just plain old fashion social engineering.  LinkedIn passwords were hacked in June.  Yahoo leaked online account information in July.  Dropbox dropped the ball (again) in August.  An Amazon & iCloud social hack devastated an online blogger after a hacker took control, reset his iPhone, wiped his iPad, formatted his MacBook, and locked him out of his Gmail and Twitter accounts!
What we have learned is three fold:

  1. Never use the same password twice!
  2. Use “disposable” Credit Card numbers; or at the least, do not use the same credit card for Amazon as Apple.
  3. Always use Two Factor Authentication when available! Continue reading “Protecting Your Online Accounts”
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Stop SOPA

takeaction
https://action.eff.org/o/9042/p/dia/action/public/?action_KEY=8173
https://www.google.com/landing/takeaction/
“SOPA and PIPA wouldn’t stop piracy
To make matters worse, SOPA and PIPA won’t even work. The censorship regulations written into these bills won’t shut down pirate sites. These sites will just change their addresses and continue their criminal activities, while law-abiding companies will suffer high penalties for breaches they can’t possibly control.”
Keep the Internet in technocratic hands.